Company Secretarial Services

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Your Reference in Corporate & Trust Services

Incorporation of Luxembourg companies

- Coordination with other professionals (banks, tax advisors, lawyers, ...) for a smooth incorporation
- Drafting of articles of association and liaising with notary
- Acting as representative of the founders at incorporation
- Opening of bank accounts
- KYC – AML documents & details gathering

Domiciliation & lease of offices

- Provision of a registered seat in the municipality of Luxembourg City
(10 minutes walking distance from the railway station)
- Possibility to rent of a furnished office (facility management services included)
- Forwarding any correspondence to the client and/or legal representatives
- Acting as registered agent and process agent

Directorship Services

- Provision of mandates as Individual Director/Manager or Corporate Directors for any Luxembourg entities
- Provision of independent individual directors for regulated (RAIF, SIFs, SICAR,…) and unregulated structures
- Continuous monitoring of the companies’ activities and management with due diligence
- Coordination of the different professionals involved to ensure efficient day-to-day management
- Provision of mandates as Liquidator
- Provision of mandates as statutory auditor on annual accounts or on liquidation accounts

Accounting Services

- Day-to-day bookkeeping
- Preparation of LuxGaap or IFRS annual accounts (including balance sheet, P&L and notes to the financial statements)
- If required, preparation of group or interim financial reports
- If required, support and assistance to auditors
- Preparation of consolidated accounts under LuxGaap or IFRS

Tax Compliance Services

- Preparation of corporate income tax and municipal business tax returns
- Preparation and filing of net worth tax returns
- Preparation of other returns like withholding tax on dividend distribution or on directors’ fees
- VAT registration
- Preparation and filing of VAT returns (annual and periodic returns)
- Preparation and filing of FATCA/CRS reporting

Company Secretarial Services

- Coordination of board and shareholder meetings including drafting of the agenda, minutes or resolutions
- Review and coordination of the execution of legal documents in line with the Luxembourg laws
- Maintenance of corporate file and updating of registers
- Ensure compliance with all legal and financial filing obligations
- Taking care of the various corporate correspondences and communications

Central Administration Services

- Coordination with initiator, other professionals and regulator for a smooth launch of the fund structure
- Reviewing the constitutional documents
- Drafting operating procedures together with the other professionals involved
- Preparation of LuxGaap and IFRS annual financial statements
- Net Asset Value calculation
- Assistance to auditors & AIFM (if any)
- Preparation & filing of regulatory reporting
- Taking care of all the Luxembourg legal and financial filing formalities

Transfer Agency Services

- Keeping the shareholders/ investors and commitments registers
- handling of subscriptions/redemptions as well as capital calls
- Drafting and dispatching of capital call, distribution, convening and redemption notices to the shareholders/investors
- Coordination of board and shareholder meetings including drafting of the agenda, minutes or resolutions

Ship registration with the Luxembourg Maritime Registry:

- Registration of the ship with the Luxembourg maritime registry
- Delivery of mortgage documentation to the Luxembourg Mortgage Registry
- Intermediation between the “Commissariat aux Affaires Maritimes” (CAM), the « Administration de
l’Enregistrement et des Domaines » (AED) and the client.

Provision of an accredited maritime manager:

- Provision of a Luxembourg accredited maritime manager (as per Art. 132 of the maritime act as of November 9, 1990)
- The accredited maritime manager is also appointed as member of the board of the maritime company
- Coordination services for all matters dealing with the Luxembourg maritime company and the Luxembourg maritime registry